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IMPLEMENTING RULES AND REGULATIONS OF REPUBLIC ACT NO. 12009 OR THE NEW GOVERNMENT PROCUREMENT ACT

Quiz by Liezel Padua

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30 questions
Show answers
  • Q1
    A Schools Division Office (SDO) prioritizes fast delivery of materials over posting procurement data online. Which principle is being violated?
    Proportionality, because requirements depend on project complexity.
    Transparency, because public access to procurement data ensures trust.
    Accountability, because post-procurement reports must be submitted.
    Efficiency, because quick processing always ensures value for money.
    30s
  • Q2
    A school head prefers a specific laptop brand for teachers, claiming it matches existing DepEd-issued models. What does the IRR require?
    A price comparison showing that brand is the most affordable.
    A clear justification proving compatibility and warranty preservation.
    A verbal assurance that other brands have similar quality.
    A certification from the supplier confirming exclusive distribution.
    30s
  • Q3
    DepEd is implementing a foreign-assisted classroom construction project funded by JICA. If the agreement conflicts with the IRR, which rule applies?
    The IRR, since national law governs DepEd procurement activities.
    The JICA agreement, because treaties and international agreements prevail.
    The DepEd guidelines, because agency issuances supersede the IRR.
    The COA circulars, since auditing controls budget accountability.
    30s
  • Q4
    A BAC Chair in a school division faces an ambiguous rule on bid evaluation and decides to interpret it in favor of a bidder offering the lowest price. What should be the correct action?
    Resolve in favor of the supplier with the lowest price submitted.
    Defer the bidding until legal opinion is released by the DBM.
    Resolve in favor of government procurement principles and best value.
    Refer the case to COA for post-audit determination.
    30s
  • Q5
    A school principal insists on submitting the same extensive documentary requirements for all projects regardless of size. Which principle is compromised?
    Efficiency, because speed is essential for procurement success.
    Competitiveness, because competition should be open to all bidders.
    Sustainability, because environmental factors must be included.
    Proportionality, because requirements must match the project’s scale.
    30s
  • Q6
    During procurement planning, a BAC member recommends a Design-and-Build scheme for a new senior high school building. Which principle supports this strategy?
    Sustainability, because it lessens the number of construction contracts.
    Fit-for-Purpose, because it tailors the procurement mode to project needs.
    Competitiveness, because it encourages single-source bidding.
    Efficiency, because it allows procurement staff to focus on small purchases.
    30s
  • Q7
    A division office includes solar-powered ICT laboratories in its procurement plan to minimize electricity costs. Which key concept does this practice reflect?
    Proportionality, because it matches the project cost to equipment type.
    Sustainability, because it integrates life-cycle and environmental value.
    Efficiency, because it ensures early delivery of equipment to schools.
    Accountability, because it records the total number of computers purchased.
    30s
  • Q8
    When can a DepEd contractor for a classroom project subcontract portions of work under the IRR?
    When it includes the whole electrical and structural portion of the building.
    When it is approved by the Regional Director through verbal authority.
    When it covers non-critical tasks and stays within the allowed percentage.
    When it covers major construction components for time efficiency.
    30s
  • Q9
    Why must DepEd conduct Market Scoping before finalizing the Annual Procurement Plan (APP)?
    To shorten the time needed for bidding through direct award.
    To justify the use of negotiated procurement instead of public bidding.
    To delegate price analysis entirely to the BAC Secretariat.
    To verify actual market prices and technical specifications for items.
    30s
  • Q10
    During the planning of school buildings in flood-prone areas, the engineering team discovers high climate risks. What action best aligns with the IRR?
    Wait for the next fiscal year to include new designs in the budget.
    Redesign plans to include elevation and flood mitigation structures.
    Proceed immediately to bidding to prevent lapsing of funds.
    Transfer the project to another municipality with higher elevation.
    30s
  • Q11
    In computing long-term costs for school ICT packages, which method provides the best procurement insight?
    Annual Budgeting, since it tracks only the purchase year expenses.
    Market Scoping, since it involves supplier price comparisons.
    Project Management, since it includes Gantt and PERT-CPM charts.
    Life Cycle Cost Analysis, since it includes maintenance and disposal costs.
    30s
  • Q12
    Why should the Annual Procurement Plan (APP) be aligned with DepEd’s approved budget?
    To allow flexible reallocation of funds to other ongoing projects.
    To ensure that only funded and essential items are procured by the division.
    To guarantee faster disbursement and early liquidation of funds.
    To comply with COA’s rule on periodic post-procurement audit.
    30s
  • Q13
    The division office plans to purchase refurbished printers for ALS learning centers due to limited MOOE. When is this allowed?
    When the BAC Chair personally certifies their good working condition.
    When delivery is promised within five working days by the supplier.
    When the printers meet DBM guidelines on durability and value-for-money.
    When the printers are offered by a previous DepEd supplier.
    30s
  • Q14
    Why is Life Cycle Thinking crucial for DepEd’s procurement of instructional materials?
    It reduces procurement paperwork by shortening bid evaluation.
    It ensures quality, environmental sustainability, and long-term usability.
    It ensures procurement officers focus only on short-term costs.
    It simplifies price comparisons between different textbook suppliers.
    30s
  • Q15
    Why must SDOs and schools post Invitations to Bid and Notices of Award in PhilGEPS?
    Because it ensures transparency and public access to procurement data.
    Because it simplifies internal monitoring by BAC members and end-users.
    Because it reduces reporting requirements to the COA and DBM.
    Because it limits bidder participation to registered DepEd suppliers only.
    30s

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