What is the subject in letter writing?

The reason why we write the letter

Letter Writing by Vikram Singh (Online English- 8901540861)

What is an official invitation letter? The companies write a letter of invitation-business when they host business visitors from abroad or from the same region or country. The business visitors can be investors; potential buyers may be conference visitors, business partners, employees of any company, or mere individuals who come for training at the company’s facilities. If a company is inviting any visitor, a representative of that company must write the letter. Also, the firms must have some specific people who would sign the invitation letters. These letters are very much precise, only containing the necessary information. The invitation letter should state the name of the business organization they represent and their relationship to the host (e.g., distributor, regional sales reps, etc.). The letter should articulate the planned dates of travel, and must be formatted professionally. What is a personal invitation letter? A Personal invitation letter is a letter one writes to invite people to a party or a social gathering at a very personal level. It is a formal request asking for the person’s presence at the event that is going to take place. All the relevant details regarding the event like the reason, date, time and venue and the dress code, if any, must be provided in the invitation letters. This will keep the guests informed, and they will feel happy to attend the event. The style and tone of the letter would depend upon the relationship between the sender and receiver. Through the letter, you should be able to make the receiver feel that you highly value his/her presence at the party or the event. A personal invitation letter can be written to invite a person to a birthday party, wedding, conference, meeting, dinner, etc. Before writing the letter, make sure you have a list of people whom you would like to invite to the party or the event. How to Write an Invitation Letter Writing an invitation letter becomes easy and swift once you get through the tips and the format of the invitation letter provided below. Usually block, semi-block or a modified block format is used for official invitation letters. The important aspects of any invitation letters are date, time, salutations and closing. For more advice refer to the tips provided. Tips for Invitation Letter Writing ● Organize the Matter – Before you draft an invitation letter ensure that you have all the required material. This material refers to a list of the people to be invited, sequential order of the events, timings of the events, special guest, official documents, photocopies and any other required item. Some items may also need to be attached along with the letter, keep them alongside. Refer to these as and when required. All the relevant documents will help you in drafting the letter. ● Drafting – You don’t just write a letter straightway and post it. It has to be reviewed and finalized. One of these processes is drafting. Drafting ensures that your mistakes and their rectification aren’t passed on to the invitation itself. Make all the mistakes in the draft itself. Drafting an invitation letter is important as sometimes we may make mistakes that we are not able to see but they are visible to others. One may require a draft to be approved by seniors before it is finalized. A second opinion from a friend or peer etc. may be required as well to determine certain things. ● Politeness – You don’t need to be told that you have to use polite language while writing an invitation letter, why would you be rude when sending an invitation? True, but you have to remind yourself of certain manners and etiquettes required of an invitation. Your invitation is your initiative, not the recipients so you need to be gracious. Always begin the letter with a welcome note instead of straightforward information of the invitation. Words of respect and gratitude are symbols of courtesy and politeness, always expressing your gratitude in the beginning and the end of the letter. ● Positive Tone – The gesture of welcome and gratitude themselves are positive points of an invitation letter. Apart from these, gestures of appreciation and anticipation are other positive points which can persuade a guest to attend the event. When you show your appreciation and anticipation towards the recipient through your words, it is an acknowledgement of his importance and thereby a positive approach. Towards this effect two tenses are used within the invitation letter, the present and the future. The present tense conveys information about the event and the future tense conveys an anticipated presence of the guest. ● Offer Assistance – An invitation being the responsibility of the sender, the assistance to the recipient by default becomes a responsibility of the host. The more facilities you provide the better the chances of someone’s attendance. You can offer pick up and drop services, accommodation, meals, provide them contact numbers in case you are not present at the venue and other required assistance. Relevant facts like date, time and venue of the event in the beginning itself is itself assisting. These assistances encourage a positive response from the invitees. ● Special Instructions – Some occasions require special instructions for the guests. These instructions can be: 1. Dress code 2. Road or route map 3. Purpose of the occasion – birthday, honor, anniversary etc. 4. Return gift 5. Response or confirmation to the invitation 6. Attire and items required for the guest to bring 7. No eatables allowed 8. Entrance only by invitation 9. 2 people per pass 10. No weapons allowed ● Length of the Matter – A simple invitation letter will only contain only the relevant facts. A simple invitation letter features an introduction which allows the sender to introduce themselves and or the organization they represent. A simple background of the individual or company is enough. Though invitations are meant to be concise and straightforward, it isn’t necessary. You can vary the length as per your need and requirement. Wedding and party invitation letters are not lengthy as compared to visit and certain personal invitation letters. ● Using Letterhead – As a rule official Invitation letters require a letterhead. Letterhead represents the sender and its inclusion is authority established. If you have a pre printed letterhead then use that. Personal Invitation letters don’t require letterheads and one can use it as per one’s desire. ● Gesture of Appreciation – Next, the appreciation for the guest to attend an activity or event must be shown. This can be completed with a formal note, stating that you look forward to seeing the individual at the event. ● Don’t forget the Enclosure – Some requests require certain documents to be attached; these can be the photocopies of documents like agreements, hard copies of email received, earlier correspondence, receipts, warranty etc. Keep original copies of all your letters, faxes, e-mails, and other related documents. ● Closing the Letter – Start the letter with Gratitude and end it with the same. It is a professional and social courtesy. At the end of your last paragraph is written, a complimentary close of the likes of ‘Sincerely’, ‘Thank you’, ‘Truly’ is essential. Close the letter by restating your appreciation and gratitude. ● Proofreading – Check for - awkward phrases, grammatical errors, incomplete sentences and spelling mistakes. Fix them with appropriate punctuation and remove dull or lifeless sentences and replace them with clever phrasing, poetry or a themed approach. This is the final step; the draft will be reviewed and revised before it acquires a proper form. Read it aloud to yourself to figure out mistakes which are missed out in writing. ● Inform in Advance – Invitation letters need to be sent in advance. Try to send the invitation letter two weeks or more in advance. The recipient needs to know in advance so that they can adjust their schedules, book tickets or make other arrangements which are essential.

Element Definition Example from Text Theme Main message or lesson Be yourself; self-acceptance Tone Author’s attitude toward the subject Encouraging, humorous Diction Word choice Weird, perfect, brave Denotation Literal meaning of a word Weird = unusual Connotation Emotional meaning of a word Weird = negative or unique Allusion Reference to another literary or cultural work Harry Potter, The Last Battle Genre Type of writing Letter Writer Author Letter writer to her teen self Title Name of the text Just Be Yourself Dear Teen Me, Psst! Hey! You in the corner of the library with your nose stuck in a book. Yes, you. Don’t recognize me without that awful perm, do you? (Remind me again why you thought that was a good idea?) Anyway, I hope you don’t mind if I sit with you for a minute, but we need to talk. Don’t worry about the “no talking in the library” rule. I’m sure we’ll be fine. Librarians aren’t as bad as they seem. Judging from the hair and braces I’d have to guess you’re in your junior year. Yes? Thought so. I’d forgotten how many lonely lunch hours you spent in the school library. You have some friends in the cafeteria that you could sit with, but you don’t feel like you really fit in, do you? That’s why you joined every school club you could. I just counted and you’re in eighteen, not to mention the numerous after-school activities you’re involved in. I mean honestly, you joined the ROTC.1 You don’t even like ROTC! And I won’t even bother bringing up that time you tried ballet. I’m still having nightmares about the fifth position! Let me ask you, how’s it all working out? Not very well, am I right? By spending so much time trying to find yourself, you’re slowly losing yourself. We don’t all have one single rock-star talent, and honestly, I think those of us who don’t are the lucky ones. Life isn’t about finding the one thing you’re good at and never doing anything else; it’s about exploring yourself and finding out who you really are on your own terms and in your own way. You don’t have to exhaust yourself to do that. Oh, don’t be so down in the dumps about it. You’ll eventually find something you’re good at, I promise. It’s a long, winding road to get there, but you’ll find it. Being able to spend all day doing what you love (or one of the things that you love) is the most amazing feeling in the world. And no, I won’t tell you what it is, so don’t even ask me. Just remember to always be yourself, because there’s nobody else who can do it for you. I think E. E. Cummings put it best when he said, “It takes courage to grow up and become who you really are.” Looks like the bell is about to ring so I’ll leave you to your book. What are you reading, anyway? Oh, The Last Battle by C. S. Lewis. I should have guessed. You should give those Harry Potter books a try. I saw you roll your eyes! I know they seem like just another fad, but trust me, they’re better than you think. They’ve got a real future! finding out who you really are on your own terms and in your own way. You don’t have to exhaust yourself to do that. Oh, don’t be so down in the dumps about it. You’ll eventually find something you’re good at, I promise. It’s a long, winding road to get there, but you’ll find it. Being able to spend all day doing what you love (or one of the things that you love) is the most amazing feeling in the world. And no, I won’t tell you what it is, so don’t even ask me. Just remember to always be yourself, because there’s nobody else who can do it for you. I think E. E. Cummings put it best when he said, “It takes courage to grow up and become who you really are.” Looks like the bell is about to ring so I’ll leave you to your book. What are you reading, anyway? Oh, The Last Battle by C. S. Lewis. I should have guessed. You should give those Harry Potter books a try. I saw you roll your eyes! I know they seem like just another fad, but trust me, they’re better than you think. They’ve got a real future! i need you to tell me how can i start this text and i need you to add these essential questions: What are some milestones on the path to gr owing up?, What makes an experience memorable? What makes it life changing? and then Denotation, Connotation, Allusions, Diction, Tone, Genre, Writer, Title, Theme in a table and i need u to add definitions for each one and extract examples from the text

Create quiz based on this information Who is the author of Letter 1, and who is the intended recipient? The author of Letter 1 is Robert Walton. The intended recipient is his sister, Mrs. Saville. What is the author's purpose in writing this letter? The author's purpose in writing this letter is to update his sister on his progress and feelings regarding his upcoming Arctic expedition. Where is the author currently located, and what is the significance of the setting? The author is currently in St. Petersburg, Russia. The significance of the setting is that it is the starting point of his journey towards the Arctic, and it sets the tone for the novel's exploration of extreme environments. Describe the author's feelings about the natural world and the northern journey. The author expresses excitement and confidence about his journey. He is inspired by the cold northern breeze, which fills him with delight and a sense of adventure. What is the author's fascination with the pole, and how does he describe it? The author is fascinated by the idea of the North Pole as a land of beauty and eternal light. He envisions it as a region of wonder and hopes to make groundbreaking discoveries there. What are some of the author's hopes and expectations for his journey? The author hopes to make significant discoveries, including a passage near the pole to shorten travel times and the secret of the magnet's power. He also wants to explore uncharted lands. How does the author's enthusiasm change as he writes the letter? At the beginning of the letter, the author is enthusiastic and confident. However, as he reflects on the challenges and uncertainties of his journey, his enthusiasm becomes mixed with doubt and a sense of the unknown. What role has reading played in the author's life, and how does it relate to his journey? Reading has played a significant role in the author's life, sparking his early interest in exploration. He initially wanted to embark on a seafaring life, but reading led him to poetry and later to his current expedition. How has the author prepared for his upcoming expedition? The author has prepared by enduring hardships, accompanying whale-fishers, studying mathematics, medicine, and physical science, and even working as an under-mate on a Greenland whaler to gain practical experience. What does the author express about his feelings, courage, and hopes for the future? The author expresses a strong desire to achieve a great purpose and a willingness to face the challenges and uncertainties of his expedition with courage. He hopes to return triumphant but acknowledges that success may take a long time, if ever.

They will build a new hospital next year. A. A new hospital will be built next year by them. B. A new hospital will build next year by them. C. A new hospital is built next year by them. D. A new hospital was built next year by them. The teacher explained the lesson carefully. A. The lesson was explained carefully by the teacher. B. The lesson is explained carefully by the teacher. C. The lesson was explaining carefully by the teacher. D. The lesson explained carefully by the teacher. People speak English all over the world. A. English is spoken all over the world. B. English speaks all over the world. C. English was spoken all over the world. D. English has been spoken all over the world. She is writing a letter now. A. A letter is being written now by her. B. A letter was being written now by her. C. A letter is written now by her. D. A letter has been written now by her. They have just finished the project. A. The project has just been finished by them. B. The project was just finished by them. C. The project has just finished by them. D. The project will just be finished by them. Somebody cleans the room every day. A. The room is cleaned every day. B. The room cleans every day. C. The room was cleaned every day. D. The room is cleaning every day. The students are going to hold a meeting tomorrow. A. A meeting is going to be held tomorrow by the students. B. A meeting is going to be holding tomorrow by the students. C. A meeting was going to be held tomorrow by the students. D. A meeting is held tomorrow by the students. They had repaired the car before I came. A. The car had been repaired before I came. B. The car was repaired before I came. C. The car is repaired before I came. D. The car had repaired before I came. The government has launched a new campaign. A. A new campaign has been launched by the government. B. A new campaign was launched by the government. C. A new campaign is launched by the government. D. A new campaign has launched by the government. The chef will prepare the meal. A. The meal will be prepared by the chef. B. The meal is prepared by the chef. C. The meal was prepared by the chef. D. The meal has been prepared by the chef.

Quiz on Recommendation Letter by Group 7 Business Writing

Writing part two of the main body of a persuasive letter, inspired by a text

Writing part one of the main body of a persuasive letter, inspired by a text

Planning and writing the conclusion of a persuasive letter, inspired by a text

Related quizzes

Related quizzes