Manage Meetings
Quiz by Amanda Drummond
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19 questions
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- Q1When planning a meeting, there are requirements you should consider such as?The role of each person participatingThe meeting purposeall answers are correctDate, time and duration of the meeting30s
- Q2The reasons/ purpose for holding a meeting can include?Decision making or problem solvingall answers are correctSetting goals or general businessProject planning30s
- Q3The meeting purpose will determine the type of meeting to be held and the agenda is preparedTrueFalse30s
- Q4Public, board, general, staff and AGM are all types of meetingsFalseTrue30s
- Q5Once you have decided on the meeting requirements, you will be able to identify who to inviteTrueFalse30s
- Q6You should notify meeting participants about the meeting requirementsBefore the meeting, giving them time to do any pre-readingThe day before the meetingAs they arrive at the meeting30s
- Q7As the chairperson of a meeting, you should be aware of?Organisational requirements, conventions and legal and ethical requirementsAll of the answersThe purpose of the meeting and the time frameWho the participants are and what their needs are30s
- Q8The five steps to conducting a meeting effectively are:Meeting set up, open, control, summarise discussions and achieve meeting goalsWelcoming, starting, having lunch, calling for speakers and closingBeginning, discussions, middle, discussion and ending30s
- Q9In the meeting there may be people who don't know each other. At the start the chairperson :Play a game that takes 1/2 hour so people get to know each otherIgnore the fact that people don't know each otherWelcome everyone, introduce everyone30s
- Q10The chairperson should do all the talking in the meetingFalseTrue30s
- Q11What can the chairperson do to make sure everyone participates to discussion in the meetingAsk directly for opioionsAll answers are correctFacilitate brainstormingsupport participants30s
- Q12By discouraging unhealthy debate, taking breaks, avoiding dominance by one person and dealing with disrupters, the chairperson can avoid............ and confrontationsdetailsProblemsmaking a cup of tea30s
- Q13The chairperson can help people in the meeting make decisions by?Making the decision for themUse Edward de Bono's six thinking hats conceptKeeping them in the meeting longer until they make a decision30s
- Q14Before the meeting begins, the chairperson and minute taker should have a discussion about?Who is going to make the decisionsWhat the catering arrangements areThe method for recording the meeting notes and the level of detail required30s
- Q15The chairperson should check the minutes after the meeting and before they are distributed to ensure they are an............record of discussion and decisionsinterpretationinterestingAccurate30s