Managing school operation and resources - record management
Quiz by Àrdy Devera
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- Q1
1. Which of the following best definesrecord management?
The process of creating, storing, and retrieving school documents
The creation of student records only
The destruction of outdated documents
The systematic control of records throughout their life cycle
30s - Q2
2. Which of the following is NOT a stage in the life cycle of records?
Disposal
Creation
Use
Distribution
30s - Q3
3. Which principle ensures that records should be accessible only to authorized individuals?
Security
Confidentiality
Integrity
Accessibility
30s - Q4
4. The primary purpose of maintaining student records is to:
Store student grades exclusively
Provide information for educational planning
Protect the school from legal claims
Track student attendance only
30s - Q5
5. What is the main benefit of a records retention schedule?
It organizes the destruction of all records after one year
It determines how long records should be kept
It ensures permanent preservation of all records
It helps create new records for future use
30s - Q6
6. Which of the following methods is best for ensuring the security of electronic school records?
Saving data on a shared drive
Regular file backup
Using only paper-based records
Storing files on a single computer
30s - Q7
7. Which international standard provides guidelines for the management of records?
ISO 27001
ISO 15489
ISO 9001
ISO 31000
30s - Q8
8. Which of the following practices is essential to guarantee the authenticity of records?
Changing records as needed
Use of consistent metadata
Keeping records in a single folder
Allowing open access to records
30s - Q9
9. Which is the best approach to classifying school records?
Alphabetically by subject
According to the records management system of the institution
Randomly, based on the volume of records
Chronologically
30s - Q10
10. Which legislation primarily governs the protection of personal information in school records?
RA 6713 – Code of Conduct and Ethical Standards for Public Officials
RA 9155 – Governance of Basic Education Act
RA 10173 – Data Privacy Act of 2012
RA 4670 – Magna Carta for Public School Teachers
30s - Q11
11. In record disposal, which method is recommended for highly confidential records?
Shredding
Incineration without prior review
Recycling
Digital archiving
30s - Q12
12. The term “archival records” refers to:
Records of significant historical or operational value
Records that can be destroyed after five years
Active records that are regularly used
Records stored electronically only
30s - Q13
13. What is the most appropriate action when a digital record becomes corrupt and unreadable?
Attempt recovery through data restoration tools
Ignore the issue and continue regular operations
Delete the record immediately
Create a new version of the record from memory
30s - Q14
14. Which of the following types of school records is classified as confidential?
School calendar
Lesson plans
Student disciplinary records
Public examination schedules
30s - Q15
15. What is the best way to handle outdated records that may still hold some legal value?
Transfer them to a digital format
Shred them after one year
Review for potential legal holds before disposal
Archive them permanently
30s