Project DQE : Interrelation to FO Activities

IPD can be used for employee related payments and/or non-third party vendors that cannot issue invoices

IPD has to be verified as well if the document contains charges required to be deferred.

A Down-Payment / Advance Payment is a form of payment that is made ahead of its normal schedule, such as paying for a good or service before it is actually received.

"Recurring entries are business transactions in Financial Accounting that are repeated regularly e.g. rent. Approval is sent on a monthly basis to pay the fees."

Emails are prioritized based on age and importance, and a SLA (Service Level Agreement) is agreed upon to guarantee a quick turnaround (2 days).

AP FO TL can request a TO if there is an invoice that needs to be paid already. Necessary checks to be done prior to sending the request to Global Office.

A Manual Payment Request (Transfer Order) can be initiated for an invoice with pending Compliance Workflow if it needs to be paid urgently.

For document subject to Manual Payemnt there should be no open approval workflows in the document: Business approval or GR (depending FI or MM)

As much as possible manual payment is to be avoided as well as the associated risks (double payment) and inefficiency.

No VAC is necessary for payment method & payment terms modification.

VAC is necessary for deletion of bank account to ensure we are deleting the correct and "not in used" bank account.

Payment terms modification of FI posting: Payment terms that will calculate a due date should be replaced by a corresponding terms that will calculate to the requested date and modify baseline date accordingly.

Payment terms modification of MM Posting; Procurement has to modify the payment terms on the PO, if there is only one invoice involved in the PO.

Open Items (OI) monitoring is to avoid late payments and ensure that debit balanced accounts do not lead to financial losses for Bayer. For vendors in debit balance, account must be monitored to ensure that money is recovered avoiding any financial loss thus requiring a day to day attention.

The vendor account that are blocked on VMD level are reconciled daily to ensure matching items are cleared.