An important channel of communication between people who are geographically distant from one another.

It is written to convey official business and information.

It is also known as the letterhead— shows the organization's name, full address, and telephone numbers.

This component refers to the date on which the letter was written. It includes the date, month, and year.

Identifies the recipient of the letter and is separated from the date by at least one blank line. It can also be adjusted to suit the length the letter of the date.

The main content of the letter and usually occupies the maximum amount of space.

This element is a single word or phrase, separated from the message by a blank line.

The complimentary closing line is followed by the signature block, which includes the writer's signature, name, and title.

This refers to special instruction of the letter's delivery and handling. This notation generally appears a double space above the inside address, in all capital letters.

This is when an inside address does not include the name of an individual. It is used to draw the attention of a particular person or a department within an organization to ensure a quick response to the letter.

It lets the recipient know what is the letter about in just a glance. Commonly appears below salutation.

To identify the author and/or the person who typed the document, typically in a format of 'Author Initials: Typist Initials'. The author's initials are usually uppercase, followed by a colon, and then the typist's initials, which are often lowercase.

This is where it indicates that additional documents are attached or included with the correspondence. It Appears at the bottom of the letter, one or two lines below the reference initials.

It indicates who is receiving the courtesy copy (cc). Other companies indicate copies made on a photocopier (pc), or the one who simply use copy (c).

It appears on the envelopes or placed either at the bottom of the letter after reference initials or enclosure notations, or at the top of the letter above the inside address on the left-hand side.

The afterthoughts to the letter, to the messages that require emphasis, or personal notes.

Also called 'inside address', this section contains the name of the person you are writing to, their title, company, and their address.

It is a two-part greeting that starts with a word of welcome followed by the person's name.

Clearly communicate the purpose of your letter.

This section outlines the steps the recipient should take after reading the letter, thereby raising the probability of them following through with these actions.

After concluding the letter, a gap of at least four lines is left before adding your ______.

serves the purpose of directing your letter to a specific individual within an organization, ensuring that it receives attention and elicits a response, even in the absence of the intended recipient.

This section encapsulates the letter's main topic, often through a keyword or a short phrase. Placed beneath the inside address or salutation, it helps the reader to know the letter's content in a glance.

It is used when additional sheets are required to continue the content of the letter. This serves to assist the reader in maintaining the correct page order, especially when the sheets may be disorganized.

____ are the attachments to the letter. In case you have included any documents, like a resume, you can let the receiver know by typing the word '____' below the closing.

This section facilitates the handling of the correspondence. It indicates the previous letter, order, invoices, policy numbers and document control number, serial or model numbers, credit card or account number that directly relate with the present letter.

It is also called 'courtesy copies (cc)', displays the letter's other recipients other than the addressee.

This part opens with 'P.S.' consisting of one short statement when the writer wants to emphasize a or when they have forgotten an important item in the body.

It refers to the mode of delivery of the letter.

It is more formal than a personal letter. It should have a margin of at least one inch on all four edges. It is always written on 8½"x11" (or metric equivalent) unlined stationery.

A formal document commonly sent along with your curriculum vitae or resume to offer further insights of your abilities, skills, and experiences. It is Written to apply for a specific position. The main purpose of the letter is to catch the interest of a prospective employer and help you secure an interview.

Every part of the business letter is left-aligned under this format, including the sender and receiver addresses.

It is the same as the full block form, except the sender's address is right-aligned.

It is the same as the full block format, except the paragraphs have indentations.

Type of application letter written in response to an open or announced job opening in either a company website, job portals, or newspapers. A specific and formal approach.

Type of Application Letter. A cold call cover letter (unsolicited cover letter) where a document sent with resume for a position that isn't officially open. It as a flexible format and general approach.

It is a formal document that includes curriculum vitae and cover letter in which a hiring manager use to check job seekers professional qualifications and skills for a desired role.

Type of Resume. The most common type of resume that recruiters often prefer due to visible career growth focuses more on work experiences. A resume where job seeker uses with a career history between three to ten years.

Type of Resume. It focuses primarily on skills and education. Ideal for job seekers with less than three years of working experience. Useful for people with career gaps, limited experience, or career changers.

Type of Resume. Mixed with chronological and functional resumes that gives equal weight to both experience and skills. Highlights key skills first, followed by a detailed work history. Job seekers with a career history between three and 10 years.

Type of Resume. Customized for a specific job position. Only includes the skills, experience, and achievements that is relevant to the said role. Tailored compared to a general resume.

Type of Resume. Also called as visual resume that prioritizes images over text to depict one's education, skills, and experience. A creative way to make your resume stand out. A visual representation of yourself and your background that displays who you are on website and other social media sites.

Type of Resume. A modern and updated version of a resume that incorporates current trends in style, layout, and content presentation.

It is a short, pre-recorded introduction in a 90-second video clip where a job applicant introduces themselves, highlights their qualifications, and explains why they are a strong fit to the position. This showcase their personality, communication skills, and creativity.

Short words in writing generally tend to communicate better than long words because short words are familiar words.

A heavy proportion of long words leaves an impression of difficulty, hindering communication.

Do not take conciseness too far. You should write not only what must be said but also what should be said to achieve your goal.

Make sure you include enough background for your reader to exactly get what you mean and what you come across as tactful and polite, not terse and unfeeling.

To achieve this in your business letter, you should be thorough. Even if you have been brief in your reply to an inquiry, reread the writer's original letter to make sure you have fairly addressed all his concerns.

______ means preparing every message with the message that the receivers have in mind.

To be more precise, try to put yourself in their place. It is not about 'I' or 'me' but about your reader - the 'You' addressed in the document, thus, putting the reader in your sentence (Locker and Kaczmarek 26).

Constantly keep in mind that your document is the voice of the business for which you are writing (Angell 173).

As a business letter writer, you must be considerate, you do not lose your temper, you do not accuse, and you do not make charges without facts. Consideration is also referred to as the 'you-attitude.' empathy, the human touch, and understanding of human nature

Good business communication is marked by words that form sharp and clear meanings in the mind. These concrete words should be used in writing. They stand for things the reader can feel, taste, or smell. In contrast, abstract words cover broad meanings, such as concepts or ideas and sometimes may appear fuzzy and vague to the reader.

One particular way to attain a professional touch and tone is adding specific details (Cleland 78). Numbers, facts, statistics. examples, and illustrations all add up to the credibility of communication

The benefits to business professionals of using concrete facts and figures are obvious. First, your receivers know exactly what is required or desired. In addition, specifics increase the likelihood that your message will be understood the way you intended it. Finally. concrete messages tend to be more vivid, dynamic, and appealing.

Effective business writing is all about being clear. A letter is never a poem, a mystery story, or a morality play. It should not have subtle allegorical overtones requiring careful analysis or different shades of meaning.

To be more succinct, it should not be open to varied or multiple interpretations. Every word should carry only one meaning: each sentence should convey only one thing and. together. they should create a tool for achieving your goal.

The purpose of _____ is exactly getting the meaning from your head into the head of your reader (Murphy 48).

In _____, choose precise, concrete, and familiar words, construct effective sentences and paragraph

______ is achieved in part through a balance between precise language and familiar language. Precise words need not be pretentious.

When you use _____, you choose a word that is understandable to your average-reasonable readers and appropriate for the situation

After our perusal of pertinent data, the conclusion is that a lucrative market exists for the subject property.

The data we studied show that your property is profitable and in high demand.

The suggested average sentence length should be about____

_____ means that you have one main idea.

____ is realized when words in a sentence are correctly arranged so that the ideas clearly communicate the intended message. Place the correct modifier as close as possible to the word it is supposed to modify.

Must essentially decide what information needs ____, and then choose correct sentence structure.

Courtesy does not only involve awareness of the perspective of others but also consideration of their feelings (Murphy 52).

In business writing, it is a must to be especially sensitive to grammar, punctuation, and particularly, misspellings.

________ are the acceptable stationery colors used in business letters.

______ Is a type of heading used by the companies

_______ is a type of heading used by individuals

It is used when you don't want the original recipient of the letter to be aware that you also sent copies to other people.

It is used when photocopies or carbon copies are not signed, it is written before the printed name to indicate that the signature is present on the original document.

It is used when there are a lot of other recipients.