Question 1

Which of the following is not related to the ISO Records Management 15489

Accepted Answer

Accountability

Answer

Integrity

Answer

Authenticity

Answer

Reliability

Question 2

What is key in giving further information about electronic data and is unique to these types of records

Accepted Answer

Meta data

Answer

Inventory

Answer

Labels

Answer

Bytes

Question 3

Which types of records are considered more official or reliable

Accepted Answer

Paper

Answer

Electronic

Answer

Microfilm

Question 4

4.	Why is inventorying so important?

Accepted Answer

To keep track of where files should be stored

Answer

To know how when transactions took place

Answer

To know why files exist

Answer

To know why a file is stored on a particular medium

Question 5

Which record management tool aids in the easy retrieval of electronic files?

Accepted Answer

Index and Classification Scheme

Answer

Understanding Business Process Environments

Answer

Retention and Disposition Schedule

Answer

inventory

Question 6

What is a Record Series ?

Accepted Answer

A group of related records that have the same form and function.

Answer

Papers in a file folder, without identifying characteristics or organization

Answer

Information created, received, and maintained as evidence by an organization or person

Answer

A systematic arrangement in groups or categories according to established criteria

Question 7

Are Files and Record Series the same thing ?

Accepted Answer

No

Answer

Yes

Question 8

This represents an area of standard business activity
throughout  most organizations

Accepted Answer

Business Function

Answer

Department

Answer

Retention Schedule

Answer

Record Series

Question 9

Which is a Criteria for Identifying and Naming a Record Series ?

Accepted Answer

All mentioned.

Answer

Retention Requirements

Answer

Activity Rate

Answer

Class of Filing

Question 10

Records Management deals only with records in paper format

Accepted Answer

FALSE

Answer

TRUE

Question 11

Paper production of records is increasing , due to the prolification of technology.

Accepted Answer

TRUE

Answer

FALSE

Question 12

Another term used to describe records management is records classification

Accepted Answer

FALSE

Answer

TRUE

Question 13

The ISO had to amend the traditional definition of records in order to include electronic version

Accepted Answer

FALSE

Answer

TRUE

Question 14

A record is define as

Accepted Answer

Info created, received and maintained as evidence by and organization or person in pursuance of legal obligation or in the transaction of business

Answer

Existing info that is used in decision making by an individual

Answer

Info taken from various sources to aid in classification

Answer

Data collected and merged to be used as evidence

Question 15

Classification can be defined as

Accepted Answer

The arrangement of business functions and processes into categories based on established rules and conventions in a classification scheme

Answer

The organization of both paper based and electronic records into categories disregarding any rule of a classification scheme

Answer

Association of records based on subject rather than anything else

Answer

The arrangement of paper based records only into categories based on a classification scheme

Question 16

A classification scheme in records management is used for all the following reasons  except:

Accepted Answer

To make retrieval of information a difficult process.

Answer

Allows for more precision when searching  in an automated environment

Answer

It offers ease of making retention policies

Answer

To make retrieval of information a difficult process.

Question 17

Approaches to classifying records may not be:

Accepted Answer

Color based

Answer

subject based

Answer

Functions based

Answer

Numeric Based

Question 18

Activities constituting the Human Resources function may not  include:

Accepted Answer

Accounts receivable

Answer

Training

Answer

Recruiting

Answer

Staff Compensation

Question 19

The continuum concept in records management can be referred to as:

Accepted Answer

A consistent and coherent process of records management throughout the life of records.

Answer

Classification of records

Answer

The process of records management for only a part their life cycle.

Answer

A coherent regime of management processes from the moment we need the record to their retention and use as archives

Question 20

ARE YOU GOING TO PASS THIS COURSE ?

Accepted Answer

Yes !

Answer

NO :/

Related quizzes

Related quizzes