Question 1

Arrange the following steps on how to add a Purchase Order in the Spend Management application:

Accepted Answer

Click Spend Management, Click All, Click Purchase Order, Click Add, Fill out the details, Click Submit

Question 2

You can only link a Purchase Order to an AP Invoice by creating an AP Invoice directly in the Purchase Order page in RealPage Accounting.

Accepted Answer

false

Answer

true

Question 3

A non-admin client needs to know how to record in RealPage Accounting that they already received the items in the Purchase Order but have not yet received the AP Invoice for them yet from the Vendor.

The client showed you a screenshot of the Purchase Order.

Based on the screenshot, the best course of action is to...

Accepted Answer

Have them contact their admin for RealPage Accounting to enable the Receipt of Goods function for the Spend Management application.

Answer

Have them create an AP Invoice for the Purchase Order.

Answer

Escalate the ticket to the Development team.

Answer

Have them go to the Spend Management > Setup > Configuration page to enable the Receipt of Goods function for the Spend Management application.

Question 4

A Purchase Order has a Partially Matched status in the Purchase Order page.

Which of the following steps is the fastest way to locate the AP Invoice that was matched to the Purchase Order?

Accepted Answer

In the Purchase Order page, have them click on View > Matched Invoices

Answer

We currently do not have this option and we can recommend to our client to submit an Idea/Enhancement request.

Answer

In the Applications list, click on Spend Management > All > Purchase Orders, select the report parameters and click View.

Answer

In the Applications list, click on Accounts Payable > All > AP Invoices and use the information in the Purchase Order as filters in that page.

Question 5

For adding a Service Contract in RealPage Accounting so that you can match the Service Orders to AP Invoices right away, you only need to do the following:

1. Click Spend Management > All > Service Contract

2. Click Add

3. Fill out the required fields

4. Click Submit

5. Click Save & Done

Accepted Answer

false

Answer

true

Question 6

A client showed you a Purchase Order and the client is asking why is one of the line items showing 2.1 in the Version column of the entries section of the Purchase Order.

Which of the following is the best response to this question?

Accepted Answer

There was a Change Order done in the second line item in the Purchase Order.

Answer

A user edited the Purchase Order and added the third line.

Answer

The Purchase Order would need to be checked by the Development team.

Answer

The user that added the Purchase Order in RealPage Accounting had selected that version number in the Purchase Order.

Question 7

Based on the screenshot below, Online Shopping is already enabled in RealPage Accounting.

Accepted Answer

false

Answer

true

Question 8

What is this page being used for in Spend Management?

Accepted Answer

This page is used to assign the GL accounts to categories that are used in the items in an eInvoice that came from the Storefront.

Answer

We do not have this page in Spend Management.

Answer

This page is used for assigning GL accounts to Cost Codes used in the Job Cost & Reserves application.

Answer

This page is used to determine which GL accounts can be used by Site Users in Spend Management.

Question 9

Arrange the following steps on how to complete a basic Job Cost setup:

Accepted Answer

Create Cost Structure, Create Job Type, Add Cost Code, Create Draw Model, Create Draw Model Details, Assign Cost Code to Draw Model, Create Funding Source

Question 10

Which of the following are possible reasons why a user is unable to see any Cost Code when trying to post a Job Cost AP Invoice, Purchase Order or Journal Entry despite seeing a Cost Code column in the page?

Question 11

Which report will allow you to see Job Cost AP Invoices and be able to filter the report by Property and/or Job used in the AP Invoice?

Accepted Answer

Open Invoices

Answer

Job Cost Activity

Answer

AP Invoice Analysis

Answer

AP Invoice Register

Question 12

AP Invoices that came from the Storefront for clients that use Online Shopping are called ____________.

Accepted Answer

eInvoices

Question 13

How do you unmatch a Purchase Order/Service Contract/Subcontract from an AP Invoice?

Accepted Answer

While editing the AP Invoice, click on the View Matched Orders button and click on the Remove link.

Answer

While in the Purchase Order page, click on View > Matched Invoices > Remove.

Answer

While in the AP Invoices page, click on the Reverse link and reverse the AP Invoice.

Answer

We cannot unmatch a Purchase Order/Service Contract/Subcontract from an AP Invoice.

Question 14

You can close a Service Contract even if you have not yet matched all of the Service Orders in that Service Contract to AP Invoices.

Accepted Answer

true

Answer

false

Question 15

AP Invoices that comes from Ops Technology are called ___________.

Accepted Answer

<P>oInvoice</P>

Question 16

Arrange the following steps for a basic workflow of a Job using the Job Cost & Reserves application:

Accepted Answer

Add Job, Add Funding Source and budget to Job, Create Job Cost Entries, Create a Draw, Add Job Cost Entries to Draw, Generate Draw Package, Post Draw Schedule, Print Draw Schedule, Receive Draw, Close Job

Question 17

Arrange the following steps on how to add a Cost Code:

Accepted Answer

Click Job Cost & Reserves, Click Setup, Click Job Types, Click Cost Codes, Click Add, Fill out the fields, Click Save

Question 18

Link the following Line Entry Types for AP Invoices to how they will affect the options that you can select when creating an AP Invoice:

Question 19

You can require Site users to include attachments in any transaction that they'll submit in the Site View.

Accepted Answer

true

Answer

false

Question 20

You need to assign a __________ Account and a Close Account to a Cost Code so that you can close a Job successfully.

Accepted Answer

Work In Progress

Question 21

Arrange the following steps on how to upload AP Invoices for Full Service Spend Management:

Accepted Answer

Click Spend Management, Click All, Click Invoice Processing Upload, Click Upload, Click New, Upload File, Click Save

Question 22

We cannot set up Approval Workflows for Purchase Orders.

Accepted Answer

false

Answer

true

Question 23

Arrange the following steps on how to review oInvoices that have not yet been transmitted to RealPage Accounting from Full Service Spend Management:

Accepted Answer

Click Spend Management, Click All , Click Invoice Exception Queue, Click Pending Review, Click Invoice OID, Add Comment, Click Route To Pending QC

Question 24

We cannot exempt users from having their Purchase Orders approved if they have an Approval Workflow set up for Purchase Orders.

Accepted Answer

false

Answer

true

Question 25

We can both match a Purchase Order and a Service Order to a single line entry AP Invoice.

Accepted Answer

false

Answer

true

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